Global Implementation of XFT Invoice Manager at ASML
7 June, 2023Updated at: 23 March, 2026ASML & Invoice Manager
Following a successful implementation of the XFT Invoice Manager at the Wilton (U.S.) location, ASML decided to further roll out this incoming invoice processing solution across all of its global sites. To achieve this, it was necessary to integrate a second SAP system with the existing Invoice Manager solution, creating a centralized “Invoice Hub.”
From this hub, invoices can be processed automatically in a centralized manner. If discrepancies are detected (e.g., in price or quantity), workflows are automatically triggered and routed to the appropriate individuals. This means employees only need to handle exceptions, while the majority of invoices are processed and posted automatically.
Incoming Channels & External VAT Determination
The implemented solution supports multiple incoming invoice channels. The first channel consists of invoices scanned by an external provider and delivered digitally. Another key channel includes invoices originating from the SAP Ariba application, where suppliers can submit their invoices directly to ASML.
Invoices from both channels are automatically processed by the Invoice Manager solution. Additionally, in exceptional cases, invoices can still be created manually and then processed through the Invoice Manager application.
VAT determination is handled during the process by a (non-SAP) cloud-based global tax solution. The XFT Invoice Manager is integrated with this cloud solution to automatically determine the correct VAT rate for the applicable region. This rate is then used in all financial postings.
Automated Processing
With the implementation of the XFT Invoice Manager solution, ASML is able to automatically post a large portion of its invoices, without human intervention, resulting in significantly more efficient operations.
When the system identifies discrepancies (e.g., in amounts and/or quantities), a workflow is automatically triggered and routed to the responsible person(s). By only intervening in exceptional cases, employees save a considerable amount of time.
Easy Approval via Fiori App
Invoices above a certain threshold must be approved within the organization before they can be paid. For this, a user-friendly SAP Fiori app is used, which is also available on mobile devices. This allows invoices to be approved quickly and easily from anywhere. Ultimately, more than 6,000 ASML employees will use the Fiori app to approve invoices.
